The number one reason leaders give me for their lower than desired performance is that the leader is over-scheduled and doesn’t have the time necessary to address underperformance.

Many of my clients have a typical day of going from meeting to phone call all while receiving texts or Slack messages asking for answers to important questions. They have no time to think broadly and deeply about what transpired in their meetings. Greater effectiveness comes from leaders and employees who are energized, uplifted, and enthused about making a positive difference in the life of their customers and employees.

Here are some of the negative side effects of the leader being overscheduled:

Poor Communication: When a leader feels overwhelmed, their ability to think critically decreases. The advice given is screened through the prism of expediency rather than effectiveness. The research shows that as the number of hours you work each week goes further north, the quality of your work goes proportionally south.

Mission Critical Projects Take Up All Your Time: Leaders are expected to lead and manage mission-critical projects, which require increased energy, focus, and perseverance. And yet in most organizations today, when leaders have mission-critical projects, they are also expected to maintain their current day-to-day work. This expanded scope of responsibility is coupled with an already heavy workload, the level of anxiety and feeling of being overwhelmed skyrockets.

Routine Work Suffers: The existence of a leader’s routine work is one where constant priority-setting is a necessity and a reality. When all of your priorities are a top priority, you end up with no priorities. With greater priority-setting skills, a leader can increase the strategic use of their time.

Try using Trello to manage some your company’s projects.